Content management is not a new issue. It has long been a concern of organizations. Presently there is ECM, which means electronic content management. The issue of ECM document management should be given the seriousness that it deserves. It involves a number of aspects including capture, aggregation, indexing, and collaboration. The lifeblood of any company is information.
There different definitions of ECM out there. Since the dawn of ECM in 2005, scholars and industry practitioners have defined it in different ways. Most people see it as a technology that makes it easy to capture and manage the various documents in an organization. Apart from the technological aspect, there can also be the issue of methods.
First and foremost, ECM will start with the capturing process. Files are available in different formats. On one hand, there are electronic files. On the other hand, there are paper and scanned files. There is the need to find the best way to capture information from a particular medium. It is highly advisable for electronic files to have metadata.
Not all documents are in electronic format. There are also scanned files. Capturing information from these files will involve special technologies. A common technology that is usually used in this endeavor is optical character recognition. With this technology, the images of a scanned file will end up being converted into alpha numeric files. There will also be the capturing of paper documents.
The aggregation process will come after the capturing affair. This will simply involve the organizing of the various files. The end result will be the unifying of data that has been obtained from the various sources. There will also be the indexing process. This will improve the searches. Manual indexing can be done. Alternatively, there can be automatic indexing using software.
Finally, document management will take place. This will be done in a number of steps. There will be a step that will involve web content management. Any organization has web portals. These are loaded with a good deal of information that requires managing. Another step will be the collaboration aspect. This will make it very easy to share documents.
The power of information must never be underestimated at any moment in time. The world runs on information. That is why the World Wide Web is sometimes called the information superhighway. Organizations also run on information. The different pieces of information are usually stored in documents. These need to be managed in a secure manner so that to prevent leakages.
There different definitions of ECM out there. Since the dawn of ECM in 2005, scholars and industry practitioners have defined it in different ways. Most people see it as a technology that makes it easy to capture and manage the various documents in an organization. Apart from the technological aspect, there can also be the issue of methods.
First and foremost, ECM will start with the capturing process. Files are available in different formats. On one hand, there are electronic files. On the other hand, there are paper and scanned files. There is the need to find the best way to capture information from a particular medium. It is highly advisable for electronic files to have metadata.
Not all documents are in electronic format. There are also scanned files. Capturing information from these files will involve special technologies. A common technology that is usually used in this endeavor is optical character recognition. With this technology, the images of a scanned file will end up being converted into alpha numeric files. There will also be the capturing of paper documents.
The aggregation process will come after the capturing affair. This will simply involve the organizing of the various files. The end result will be the unifying of data that has been obtained from the various sources. There will also be the indexing process. This will improve the searches. Manual indexing can be done. Alternatively, there can be automatic indexing using software.
Finally, document management will take place. This will be done in a number of steps. There will be a step that will involve web content management. Any organization has web portals. These are loaded with a good deal of information that requires managing. Another step will be the collaboration aspect. This will make it very easy to share documents.
The power of information must never be underestimated at any moment in time. The world runs on information. That is why the World Wide Web is sometimes called the information superhighway. Organizations also run on information. The different pieces of information are usually stored in documents. These need to be managed in a secure manner so that to prevent leakages.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Adwords Paper Scanning Live he suggests you visit his friend's to learn more.
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